Office Administrator, Part-Time/Seasonal

Office Administrator, Part-Time, Seasonal

Brief Description:
Schlemmer's Fire & Outdoor is an alternative heating solutions company specializing in wood stoves/fireplaces/inserts, gas stoves/fireplaces/inserts, and pellet stoves/inserts. We're looking for a strong, independent administrator to support office operations during our busy heating season.

This is a fast-paced, high-volume role; priorities shift quickly, the phones ring while you're helping customers in-store, and you may be asked to drop one task to handle a more urgent one. The right candidate stays calm and organized amid controlled chaos and is comfortable working independently, while learning a new trade.

This is a 16–20 week seasonal opportunity. Schedule must be available 2–3 full days a week (9:00 AM – 5:00 PM) plus some Saturdays (8:45 AM – 1:15 PM).

Responsibilities:

● Answer phones, route calls appropriately, and schedule client appointments

● Check out customers at the front counter using our retail POS (Square)

● Guide customers toward the right product for their needs; you’ll need to build working knowledge of wood, gas, and pellet stove/insert brands

● Take customer payments and apply checks/payments to open invoices and accounts

● Open, sort, and process incoming mail and bills daily

● Code incoming bills with the correct accounting codes for A/P

● Keep billing and payment records current and accurate

● Manage and maintain our CRM/scheduling software (Jobber) - keeping customer records, job details, and appointments up to date

● Provide direct support to our office administrator, picking up day-to-day workload as needed

● Run to and from the warehouse to track down product as needed to support sales & fulfillment

● Keep the store clean and organized

● All other duties as required


Qualifications & Requirements:

● Working knowledge of office operational procedures

● Basic knowledge of Microsoft Word, Excel, and Google Docs

● Comfortable re-prioritizing on the fly in a busy, fast-changing environment

● Strong organization, time management, and communication skills

● Valid Driver’s License


Job Type: Part-time, Seasonal

Pay: $15-18/hr

Work authorization:

● United States (Required)

Pay Frequency:

● Weekly